January 2024 Board Meeting Minutes
Elgin Public School Board
Regular Meeting
EPS Distance Learning Room
January 10, 2024 6:30 PM
Supt. Mike Brockhaus called the regular January meeting to order at 6:31 p.m. Board members present were Ron Bode, Steve Busteed, Luke Hinkle, Eric Beckman, Todd Heithoff and Lisa Welding. Administrators present were Superintendent Mike Brockhaus and Principal Greg Wemhoff.
Supt. Brockhaus led the “Pledge of Allegiance.” He also reminded everyone that a copy of the Nebraska Open Meetings Law was posted in the meeting room.
School board meeting notice complied with Meeting Notice Policy #204.07. The agenda was posted on the school website, at the Elgin Post Office and the door of the EPS High School building.
Mr. Brockhaus asked for nominations for board reorganization. Ron Bode nominated Lisa Welding for board president, Todd Heithoff seconded. Steve Busteed voted to cease nominations. Vote 6-0, motion carried.
Bode nominated Todd Heithoff for the Vice President. Motion by Bode seconded by Luke Hinkle. Nominations ceased . Vote 6-0, motion carried.
Heithoff nominated Ron Bode for Secretary. Motion by Heithoff seconded by Eric Beckman. Nominations ceased. Vote 6-0, motion carried.
Busteed then nominated Luke Hinkle for Treasurer. Motion by Busteed seconded by Bode. Nominations ceased. Vote 6-0, motion carried.
Board President reviewed policies 202.01 Board Code of Conduct and 202.02 Conflict of Interest Statement
Busteed motioned and Hinkle seconded to designate the Official Depository of Funds as the Bank of Elgin and/or Great Plains Bank of Petersburg, the Legal Newspaper as the Elgin Review and/or the Elgin Public School Newsletter/Website/Facebook, the Bus Inspector as Jonny Dodge and Precision Repair, the Superintendent Mike Brockhaus as the Chief Financial officer and District's Non-discrimination Compliance Officer, Sonia Rittscher as the Title 9 Coordinator, Jessica Niewohner as the recorder and the law firm of KSB School Law as School Attorney. Vote in favor: Beckman, Bode, Busteed, Hinkle, and Welding. Heithoff abstained. Vote against: 0. Vote 5-0, motion carried.
Heithoff motioned and Busteed second to approve the Consent Agenda: #6- Minutes of Regular Meeting, #7- Adopt the Agenda, #8- Financial Report, #9 - Board Bills. Motion carried, vote 6-0.
President Welding recognized visitors and asked if the patrons had any comments. Representatives of the Elgin Education Association thanked the board for all they do.
Mr. Brockhaus and Todd Heithoff reported on the results from the Wolfpack Booster Club Survey, with results in favor of starting one.
Principal Wemhoff presented his report of the last month and upcoming school activities.
Supt. Brockhaus reported on some possible grants that may be available and updates that could be done. Gave an update on the NASB link for our policies on the website. The board reviewed the board self-evaluation and supt. evaluation tools and decided to continue to use the present one.
In action items, Beckman motioned and Busteed second to approve the bid for $1,694.36 from Environmental Dust Control of the Midwest, Inc for the football field driveway work. Vote 6-0, motion carried.
Hinkle motioned Beckman second to approve the bid for replacement of trees at the football field from Tunink Roots LLC for $5,031.47. Vote 6-0, motioned carried.
Heithoff motioned, Bode second, to approve the bid for the Elementary School building roof project from AM Contractors, Inc for $44,636. Vote 6-0, motion carried.
Motion to approve the 2024-2025 school calendar was tabled until the next meeting.
Discussion was held on setting the board retreat. The date was set for June 11th following the monthly board meeting at 6:30 pm. Lisa Welding also discussed different Board learning events coming up. Also updated on the Board Candidate Filing Deadlines for members who are up for election.
Motion by Beckman, second by Busteed to adjourn the meeting. Vote 6-0, motion carried. The meeting adjourned at 7:21 p.m.
The next regular board meeting will be held February 14, 2024 at 12:00 p.m. in the EPS Board Room.
Respectfully submitted,
Ron Bode, Secretary
Jessica Niewohner, Recorder
-This is a draft copy and does not become official Elgin Public Board minutes until approved at the next regular or advertised meeting.